Core system |
Core system |
Add-ons |
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| Light |
Standard
Ideal for starting festivals.
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Premium
Everything most festivals need.
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Filmchief Hub
Bring your festival online!
Premium only |
Ticket Shop
Hybrid ticketing solution
Premium only |
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Annual Price Effective November 1st, 2022 All prices exclude VAT (where applicable) Pricing history |
€ 750 | € 1 350 | € 1 890 | + € 810 | + € 810 | |
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| Basics | ||||||
| User accounts | unlimited | unlimited | unlimited | unlimited | unlimited | |
| Database size (including film stills and profile pictures) | unlimited | unlimited | unlimited | unlimited | unlimited | |
| Data traffic | unlimited | unlimited | unlimited | unlimited | unlimited | |
| Availability | 24/7 | 24/7 | 24/7 | 24/7 | 24/7 | |
| Guaranteed server uptime based on 2025 server statistics |
99.9997% | 99.9997% | 99.9997% | 99.9997% | 99.9997% | |
| Support | ||||||
| Helpdesk support | ||||||
| Assistance in building custom submission and accreditation forms | ||||||
| User documentation | ||||||
| API documentation | ||||||
| Film submissions | ||||||
| Film submission form | multiple forms supported |
multiple forms supported |
multiple forms supported |
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| Incoming films/screeners handling Keep track of incoming film submissions and screeners, making sure the information is complete and correct |
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| Duplicate detection and prevention | ||||||
| Review and selection | ||||||
| Invite reviewers | ||||||
| Watch and review screeners Using our integrated player, including a quick copy/paste button for password-protected screeners |
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| Overviews of ratings and reviews | ||||||
| External film verification Let selected filmmakers correct and complete the final details of their selected film |
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| Programming | ||||||
| Build events, programs and screenings | ||||||
| Create, share and export lists Our flexible lists tool allows you to work together on the exact data relevant for your task |
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| Tag and classify films and programs | ||||||
| Print, export or publish time schedules | ||||||
| Communication | ||||||
| High resolution stills | 1 / film | up to 3 per film | unlimited | unlimited | unlimited | |
| Edit catalogue content | ||||||
| Full catalogue export Export your complete full program into a customized catalogue document |
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| Filmchief API Connect your festival website to the Filmchief database |
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| Film traffic & Production | ||||||
| Master copy details A complete archive of all film copies and their technical specs |
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| Export call sheets All relevant production and projection details on a single page |
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| Volunteer schedules Find the optimal match between available volunteers and jobs |
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| Contacts and correspondence | ||||||
| Relations and organizations management | ||||||
| Compose and export address lists | ||||||
| Mass mailing tool Send personalized e-mails to your guests or contacts |
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| Accreditation | ||||||
| Accreditation forms For requested accreditations or by invitation |
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| Manage attendances of special guests Q&As, jury screenings, panel discussions, etc. |
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| Export guest lists | ||||||
| Export ready-to-print personalized badges Optional multifunctional QR codes can be included, for example for ticketing or check-ins at screenings |
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| Messaging service for accredited people Allow delegates to contact one another while protecting their personal contact information |
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| Guest services / Hospitality | ||||||
| Arrivals & departures Keep track of who needs to be picked up, from where and when |
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| Hotel/accommodation information Manage stay durations, payment arrangements, room types, special needs |
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| Daily lists of arriving and departing guests | ||||||
| Personal timelines Let special guests know exactly when and where they’re expected during their entire stay |
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| Data import Filmchief can automatically import films from the following platforms: |
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 FilmFreeway | filmfreeway.com |
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 Shortfilmdepot | shortfilmdepot.com |
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 FestHome | festhome.com |
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| Additional features | ||||||
| Screening rooms / video libraries Give specific people (for example: press or jury members) permission to watch selected films |
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| Distribution management Rent out film copies to third-party events |
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| Instant back-ups Create an instant back-up of the entire database, anytime |
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| Vimeo API integration Connect your Vimeo Pro account to Filmchief and allow filmmakers to upload their content directly and safely into Filmchief |
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| Kinescope API integration Bring your VOD platform to the next level by connecting with Kinescope, a B2B alternative to Vimeo which includes DRM Encryption (and much more) at affordable pricing. |
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| PayPal buttons with payment tracking Entry fee & accreditation fee payments |
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| Payment Service Provider (PSP) integration Supported providers include: Payment methods including: 
 See all on Stripe | Mollie | Pay.nl |
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Filmchief Hub Launch a branded online festival experience with integrated VOD, flexible access control, and reliable streaming. |
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Fully branded festival interface An online environment that matches your festival’s visual identity, tone, and programme structure. |
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Integrated video hosting with Vimeo or Kinescope Connect Filmchief Hub to your preferred video platform for secure, professional playback. |
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DRM protection via Kinescope For festivals that require stronger content protection, Kinescope integration can add DRM-protected playback. |
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Multi-language content Present your festival programme in multiple languages, so both local and international audiences can easily explore your event. |
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On-demand screenings Offer films, trailers, introductions, and recorded Q&As as flexible viewing experiences during your festival window. |
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Scheduled online screenings Create a shared viewing moment by making selected content available only during specific time slots. |
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Embed live events Include live talks, ceremonies, and Q&As from Vimeo, Kinescope, YouTube, Facebook, or other services that support full-screen embedding. |
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Ticketing & access control Manage audience access exactly the way you want, for example by pass, ticket, invite code, accreditation, or other festival-specific rules. |
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Geo restrictions Control viewing availability by country or region to meet distribution and rights requirements. |
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Audience voting / awards Let viewers vote safely and anonymously for audience awards and other festival prizes. |
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Live viewing statistics Monitor audience activity in real time, so you can respond quickly and optimise your promotion during the festival. |
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| Filmchief Ticket Shop NEW Sell on-site and online tickets, all on the same platform |
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| No service fees We don't believe in service fees. Your ticket sales are your business. |
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| Unlimited number of ticket types Depending on the type of program (for example: feature film, short film program, children's program, VR, etc.) |
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| Price levels Define reduced tickets prices for eligible guests |
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| On-badge tickets Accredited guests can store all their purchased/reserved tickets on their festival pass, only a single QR code needed. |
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| Promotion codes Define promotion codes for special offers. |
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| Personal 'My Tickets' and 'My Timeline' page Guests can see exactly which tickets and passes they have, and when & where they need to go. |
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| Insights Get detailed live information on ticket sales and turnout. |
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Filmchief is constantly being improved, based on your feedback and ideas.
Access your festival data any time, anywhere. All your contacts, films, events, and every single aspect of your festival production at your fingertips.
Take a sneak peek at some real production databases.
For privacy reasons, some content has been blurred out.
Filmchief adapts to the user’s role in Filmchief. In this example, the user is a Film handler and sees an overview of relevant lists.
The time schedule always reflects the current stage of your festival programming and offers a clear overview of your event.
Reviewers can instantly watch and rate submitted films. Film submissions that link to Vimeo® or YouTube® screeners are automatically embedded on the page (if privacy settings allow this).
Festival programmers see the completed reviews and use the reviewer’s feedback to select the best (or most suitable) films.
Upon receiving an accreditation request, you can manage festival access details, attendances, hospitality and guest service preferences of your guests.
Create personalized festival badges for your guests and employees, by merging your accreditation lists with a Word template.
available early 2016
Save time by editing fields of any number of records in one go.
Your production and projection crew will be happy to have these printable call sheets ready at hand.
Filmchief automatically scans its database for duplicate films, contacts and other types of content. Up to 20 suggested duplicates can be compared simultaneously compared and merged.
Keep your database clean!
Each film page in Filmchief has many sections, the first of which is the Film details panel, which shows the main properties of the film.
Here an (authorized) user can see each review of a film, and make decisions about the selection for the festival.
The Programming panel shows in which programs a film is shown, along with screening times and locations.
To present selected films properly on your website and in your event catalogue, the Communication panel helps your communication crew correct, translate and edit the film synopsis (a short and a long version) in up to two different languages.
Film handlers test incoming screeners and master copies, and get back to the film’s primary contact if there is anything wrong.
Technical details of the film’s master copies are listed, the most important details end up on the call sheets.
The main properties of a program are shown here.
You can add films to a program, as well as non-film items (slides, talks, Q&As, and so on).
To present selected films properly on your website and in your event catalogue, the Communication panel helps your communication crew translate and edit the film synopsis in up to two different languages.
When a program is set on a specific date, time, and location, Filmchief creates a viewing.
The program items of the shown program are listed here. Specific film copies are assigned to screened films.
Manage all production details of a viewing in the Preparation & Production panel.
While your festival is live, the Filmchief Home page displays information about today’s shows and guests, as well as quick links to relevant lists.
A sneak preview of Filmchief Insights can be seen on the right.
While your festival is live, today’s screenings and shows are listed here.
Guest service crew can see at a glance who is expected today, and update accreditation details (payment, badge pick-up).
Filmchief comes with innumerable pre-defined label sets for all kinds of information (countries, sound formats, aspect ratios, genre tags, to name a few), but absolutely nothing is hard-coded into the system.
You can modify any label set to meet your festival’s requirements.
Your data is safe with Filmchief’s fine-grained security model, which allows administrators to manage the access level and permissions of each user independently, by role or globally.
Assign tasks to yourself or others. Tasks can be independent or related to a specific object (film, program, viewing, contact)
Lists are your secret weapon. It’s a power tool for programming, managing reviewers, keeping track of payments, basically anything.
Just put any type of content (films, reviews, programs, viewings, contacts, organisations, you name it) into a list (or create a dynamic list based on filters) and share it with any number of people.
The more you work with Filmchief, the more ways you will discover to benefit from lists.
To get started with a free demo or free beta license, please contact us any time.
Founder & Managing Director